There are many SME’s that use Excel payroll calculations to do their monthly payroll in Malaysia. There are several reasons for this. These include :

Free.
Small number of staff, 5-10 but sometimes even 30 or more.
Most staff earn a fixed salary every month and easy to calculate.
Familiar with Excel.
Always done it that way.

Problems using Excel Payroll

Wrong calculations. Manual calculation required.
Time needed for data entry. Time to produce payslips and management reports
Have to do annual EA form manually.

3 reasons to switch from Excel Payroll to Actpay

1. One click calculations

All calculations are automated. SOCSO, EPF, EIS, PCB, Overtime and Leave calculations with one click.
No need to know how to do the calculations. Just enter the data and calculate.
Do not need to be an expert to do the payroll.

2. Calculations right every time

Accurate calculations. All calculations have been tested again and again by hundreds of users.
Software updated whenever there are changes announced by the government.
LHDN Approved. 100% correct PCB calculations every time.

3. Generate Payslips, Management reports and Government statutory files.

Produce Payslips and managements reports. EPF, SOCSO, EIS, PCB statutory and management reports.
Management reports as well as formatted files to for upload to EPF, PERKESO and LHDN.
End of year EA form printouts and CP.8D files for E-Filing. Save time and effort doing this complicated report manually.

Save Time and Money. It is a small price to pay for Accuracy, Speed and annual EA Forms.

The most important reason to switch from Excel is for accuracy and speed. Using Actpay monthly payroll calculations can be completed in minutes. This saves a lot of time and money. Furthermore you can be confident that all the calculations are correct.

What are the issues faced when upgrading from Excel Payroll to ActPay?

Although the software will make work easier and more efficient, there are some initial data entry needed and settings needed to make the switch. Outlined below are some of the procedures needed to overcome the initial difficulties.

Issues	Solution
Learning curve. Training required to learn the new software.	ActPay has been designed specifically to solve this problem. After initial data entry, it is as Easy as 123. The online documentation is sufficient to start using the software immediately. More than 70% of our users managed to use the software without any training. Monthly group training and optional on-site training and installation is available.The advanced features may require some training.
Enter initial information of the staff.	Actpay has a feature to import staff data from excel/csv file. Using the prescribed format, all the important staff information can be easily imported into Actpay.
Enter previous monthly data.	There are two options in adding existing monthly data. 1. Simulate the manual calculations using the manual PCB mode. These calculations should be equal to the manual calculations. If there are any differences, the data can be edited. 2. Input the YTD values into month 01 and continue calculations as normal.
Unable to print out existing management reports.	Actpay has a function to export monthly values to excel/csv files. This data can be used to do create your own management reports using Excel. Also, all Actpay reports can be exported to Excel for further customization.

Advantages of ActPay Payroll over other software on the market.

Actpay is very easy to use. More than 70% of our clients did not need training.
Fast and Excellent Support. Our Chat is online every day from 9am to 5:30 pm to handle your queries immediatley
Low Cost with Low annual renewal fee. Very affordable price as low as RM1 per staff per month.
Handle up to 400 Staff without any problem. No speed issues.
Completely portable. Software and data can be copied on run on any computer.
Fast and efficient SQL Database for reliable data storage. All data stored in 1 single file for easy backup.
Internet connection not needed. Run anywhere from your laptop or PC.