Affordable Payroll Solution for Malaysian businesses

Are you looking for a flexible and easy to use Payroll Software? Try Actpay. Actpay’s ease of use and affordability makes it  the best payroll software choice for Malaysian small businesses. Our wide range of customers include doctors, accounting and payroll outsource firms, factories and colleges. Try our payroll system free for 40 days.

Why choose Actpay Payroll Software?

Simple, Easy to use Interface

Actpays simple interface and intuitive design easy to learn. Get started with your payroll calculations immediately.

Fully Automated Salary calculations

Stop worrying about errors. No need to learn complicated formulas. Correct EPF, SOCOS, EIS and  PCB calculations every time. 

Flexible Software pricing 

Actpay is very affordable for small business enterprise, starting at less than RM1 a day. Annual renewal as low as RM100. 

Actpay has been tested by 100’s of users since its launch in 2014. Actpay PCB/MTD Tax Calculations are approved by LHDN

Watch what you can do in 1 minute with Actpay

Actpay is a very flexible payroll system suitable for both small and large companies. Payroll software benefits include fast processing, accurate calculations and comprehensive reports required for monthly accounting. Secure SQL Payroll database with extensive reporting functions. All data and reports can be exported to Excel for further formatting and processing. 

streamlined 3 step payroll calculation process, speeds up monthly EPF, SOCOS, EIS, PCB and overtime salary calculations. Complete monthly payroll in minutes instead of hours. Salary calculator functions have been extensively tested over the last 7 years. Do your monthly payroll with complete confidence and speed.

Stop using Excel for payroll. Upgrade to Actpay now.
(Check out 3 reasons why you should upgrade to ActPay)

Remove all doubt and uncertainty. Correct calculations every time. Complete your payroll on time every month

Save Time and Money with Actpay

If you need a flexible, easy to use offline payroll system for a small business, Actpay is your best choice for made in Malaysia payroll software. Lower cost and less time spent, means more savings. 

With its intuitive design, 70% of users managed to learn to use Actpay without any training.

Malaysia Government Statutory Salary Calculations

All statutory calculations required for payroll in Malaysia have been tested and verified since its launch over the last 7 years


EPF salary calculator automatically  handles amount above 5,000. Set EPF custom rate and generate text file for online submission to EPF Website. 


Built in table for SOCSO and EIS Calculation. Handle local and foreign employees. Generate csv file for online submission to PERKESO.


Approved by LHDN and 100% accurate. Generates the exact same values as LHDN online PCB income tax calculator. Text file for online submission to LHDN

Overtime and Leave Calculations

Overtime calculations have been enhanced to make calculations easier and conform to the Employment Act

Overtime Calculations

Automatic hourly rate with option for custom hourly rate and auto variable rate based on allowance. Predefined  calculations for rest days and public holidays

Absent / Leave Deduction

Deduct no pay leave and absent by half day and full day. Automatic calculation based on days in the month. Option for hourly deduction.

Track Annual Leave 

Track annual, medical and no pay leave. Carry forward leave from previous year. Option to calculate balance leave prorated by month. 

Other Salary Calculations

Actpay payroll system is very flexible in handling allowances, deductions and other calculations that conform to the Malaysia Employment Act

Allowances / Deductions

15 Allowances, 10 Deductions and 5 Benefit in Kind available. Each of these can be configured for EPF, SOCSO, SIP, PCB tax calculations and EA Form.

Bonus Calculation

Generate bonus PCB and EPF calculations. Option to pay bonus separately or together with monthly pay. Print separate bonus payslip.

Others Functions

Set recurring monthly allowances and deductions. Option for mid month advance. Special fields for Zakat, Loan and CP38.

Payroll Reporting and Export Files

Actpay has a wide range of reports which can be exported to Excel for further analysis and customization


Five payslip options in including dot matrix printer. Payslips can be exported as individual pdf files. Option to email payslip direct to the employee using pop or imap email server. 

Monthly Reports

Summary and detailed payroll business management reports. Detailed allowance and deduction reports. Export file for submission of salary payment through major banks.

Report Functions

All payroll reports can be exported to Excel for further customization for accounting purposes. Generate files for online submission to government institutions and banks. 

See what our customers are saying about our payroll system

Our happy customers have a lot to say about our products and services!

Find more reviews at : www.facebook.com/actpay/reviews/

Good software solution with room for growth, user friendly & easy to manage. Provided great response time and effort to solved our issue in time, I truly appreciate the efficient and gracious customer service.

Dekerinchi Dk

User since 2015, is an offline payroll program and works with just USB, perfect for in-house accountant who struggle with worklife balance. Seen so much improvement and what more; support is great.

Alvin Goh

Been using this software since 2017. Really good software and user friendly. The customer services also good. Totally recommended for HR and company managers.

Faidzil Fitrie

7 Unique System Features found in Actpay.

1.Install and Run anywhere

Run setup and install only once using a simple automated processes. Just one minute. No re-registration or activation required in case of hard disk crash or virus attack. Just copy the backup folder and run anywhere, even on thumb drive.

Full Actpay SQL database and drivers plus all system files and software take up less than 40MB. No special installation or database drivers needed. Runs on a secure SQL payroll software database. 

2.Very Affordable – Less than RM1 a day. 

Low initial payroll software prices starting at RM350 with an even lower annual update cost of RM100.

For 10 employees it cost less than RM1 a day. For 30 employees it is only RM1 a day calculated over 2 years. The per month cost per employee is only RM1 a month over 2 years for 30 employees compared to RM3 or more for online payroll system.

Actpay’s price is very affordable compared to other cloud based payroll software in Malaysia. It is very economical compared to cloud payroll that have monthly subscriptions.

3.Flexible Payroll Calculations

Actpay has complete flexibility in printing and re-calculating employee pay for any month as and when required. No need to restore old data. Just choose month and run.

Create custom Allowances, Deductions and Benefit in Kind. Customize EPF, SOCSO, EIS, HRDF and PCB calculations for allowances and deductions. 

4.Easy to Use, Payroll System Interface
 Simple 3 step monthly process. All payroll information can be viewed on a single screen for fast monthly data entry and calculation. Simple one click functionality. 
5.Accurate, Error free Payroll calculations.
 Actpay has been tested by hundreds of users since it initial release in 2-14. The calculations have been error free since 2017 with very accurate PCB calculations. 
6.Fast/Free Online Support

Online Chat is available everyday for fast support. Cut and paste screenshot to the chat for fast problem resolution.

Even the most difficult software issues are resolved within 24 hours. Most within minutes.

7.Excel and Data Export
 All data and reports can be exported to Excel format for further processing. No hidden data. All data can be exported and processed for any custom requirements.


A wide range of customers using Actpay Payroll Software

Actpay payroll software clients

Fast, Easy to use Payroll Software 

Find out how Actpay speeds up your payroll calculations. Watch the step by step procedure needed to generate your monthly payroll. Get your payroll done in minutes. 

Comprehensive Payroll Reports

Actpay produces all the business reports you need for efficient payroll processing. All reports and payslips can be exported to Excel for further customization and as PDF for distribution. 

Free Online Chat and Email Support

Actpay has a very fast response time for online support. 90% of software issues are solved within minutes and always within 24 hours. Live Online Chat and Email is available.