Easy, Affordable Payroll Software for Malaysian businesses

Need a flexible and easy to use Payroll Software for up to 400 staff? Actpay is your best choice for your monthly payroll management. Our customers include doctors, accountants, factories and colleges. Actpay payroll system is suitable for both experts and beginners. 


Why choose Actpay Payroll Software?

Actpay Lite

RM 250

  • 10 Staff
  • 1 Year Support
  • 1 Year Free Updates
  • RM100 Annual Fee

Actpay Basic

RM 500

  • 50 Staff
  • 1 Year Support
  • 1 Year Free Updates
  • RM200 Annual Fee

Actpay Pro

RM 750

  • 250 Staff
  • 1 Year Support
  • 1 Year Free Updates
  • RM300 Annual Fee

Note : Annual Fee is payable every January from the 2nd year onwards. 

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Simple, Easy to use Interface

Actpays simple interface and intuitive design will get you started with your payroll calculations immediately.

Fully Automated Payroll calculations

Stop worrying about errors. Full automated salary  calculator functions gets correct calculations every time. 

Flexible Payroll pricing 

Actpay is very affordable, starting at RM350 for 10 staff with annual renewal of only RM100. Purchase only what you need. 

Watch what you can do in 1 minute with Actpay

Unedited 1 minute Video of Monthly process using Actpay Payroll Software

Actpay has been tested by 100’s of users since its launch in 2015. Actpay PCB/MTD Calculations are approved by LHDN

Actpay is the best Payroll Software for SMEs in Malaysia to automate your monthly payroll processing. Actpay is a very flexible payroll system perfect for both small and large companies. With a streamlined 3 step payroll calculation process, monthly EPF, SOCOS, EIS, PCB and overtime salary calculations can be completed in a matter of minutes instead of hours. Actpay salary calculator functions have been extensively tested over the last 7 years. Do your monthly payroll with complete confidence and speed.

Stop using Excel for payroll. Upgrade to Actpay now.
(Check out 3 reasons why you should upgrade to ActPay)

Remove all doubt and uncertainty. Correct calculations every time. Complete your payroll on time every month

Save Time and Money with Actpay

If you are looking for a flexible, easy to use offline payroll software for a small business, Actpay is the best choice for you. Less time spent, means more savings. 

With its intuitive design, 70% of users have been able to use Actpay without any training.


7 Unique Features found in Actpay.

1.Install and Run anywhere

Run setup and install only once using a simple automated processes. Just one minute. No re-registration or activation required in case of hard disk crash or virus attack. Just copy the backup folder and run anywhere, even on thumb drive.

Full Actpay database, database drivers and all files take up less than 40MB. No special installation or database drivers needed. Runs on a secure SQL payroll software database. 

2.Very Affordable – Low as RM1 a day. 

Low initial payroll software prices starting at RM350 with an even lower annual update cost of RM100.

For 10 staff it cost less than RM1 a day. For 30 staff it is only RM1 a day calculated over 2 years. The per month cost per staff is only RM1 a month over 2 years for 30 employees compared to RM3 or more for online payroll system.

Actpay’s price is very affordable compared to other software like sql payroll and sage payroll. Desktop payroll software is also very economical compared to cloud payroll like kakitangan and payrollpanda that have monthly subscriptions.

3.Flexible Payroll Calculations

Actpay has complete flexibility in printing and re-calculating staff pay for any month as and when required. No need to restore old data. Just choose month and run.

Create custom Allowances, Deductions and Benefit in Kind. Customize EPF, SOCSO, EIS, HRDF and PCB calculations for allowances and deductions. 

4.Easy to Use, Simple Interface
 Simple 3 step monthly process. All payroll information can be viewed on a single screen for fast monthly data entry and calculation. Simple one click functionality. 
5.Accurate, Error free calculations.
 Actpay has been tested by hundreds of users since it initial release in 2-14. The calculations have been error free since 2017 with very accurate PCB calculations. 
6.Fast/Free Online Support

Online Chat is available everyday for fast support. Cut and paste screenshot to the chat for fast problem resolution.

Even the most difficult software issues are resolved within 24 hours. Most within minutes.

7.Excel and Data Export
 All data and reports can be exported to Excel format for further processing. No hidden data. All data can be exported and processed for any custom requirements.

Many features unique to Actpay are not found in other payroll software programs

Government Statutory Payroll Calculations

All statutory calculations have been tested and verified over the last 5 years since our official payroll launch in 2015


EPF salary calculator to handle amount above and below 5,000. Set EPF custom rate and generates text file for online submission to EPF Website. 


Built in table for SOCSO and EIS Calculation. Handle local and foreign employees. Generate csv file for online submission to PERKESO.


Generates the exact same values as LHDN online PCB income tax calculator. Approved by LHDN and 100% accurate. Text file for online submission to LHDN

Overtime and Leave Calculations

Overtime calculations have been enhanced to make calculations easier and conform to the Employment Act

Overtime Calculations

Automatic hourly rate with option for custom hourly rate and auto variable rate based on allowance. Predefined  calculations for rest days and public holidays

Absent / Leave Deduction

Deduct no pay leave and absent by half day and full day. Automatic calculation based on days in the month. Option for hourly deduction.

Track Annual Leave 

Track annual, medical and no pay leave. Carry forward leave from previous year. Option to calculate balance leave prorated by month. 

Other Payroll Calculations

The Actpay payroll system is very flexible in handling allowances, deductions and other calculations

Allowances / Deductions

15 Allowances, 10 Deductions and 5 Benefit in Kind available. Each of these can be configured for EPF, SOCSO, SIP, PCB calculations and EA Form.

Bonus Calculation

Generate bonus PCB and EPF calculations. Option to pay bonus separately or together with monthly pay. Print separate bonus payslip.

Others Functions

Set recurring monthly allowances and deductions. Option for mid month advance. Special fields for Zakat, Loan and CP38.

Payroll Reporting and Export Files

Actpay has a wide range of reports which can be exported to Excel for further analysis and customization


Five payslip printing options in including dot matrix printer. Payslips can be exported as individual pdf files. Option to email payslip direct to staff using pop or imap email server. 

Monthly Reports

Summary and detailed payroll management reports. Detailed allowance and deduction reports. Export file for submission of salary payment through major banks.

Report Functions

All payroll reports can be exported to Excel. Generate files for online submission to government institutions and banks. All data can be exported to excel to create custom reports.

See what our customers are saying about our payroll software

Our happy customers have a lot to say about our products and services!

Find more reviews at : www.facebook.com/actpay/reviews/

Good software solution with room for growth, user friendly & easy to manage. Provided great response time and effort to solved our issue in time, I truly appreciate the efficient and gracious customer service.

Dekerinchi Dk

User since 2015, is an offline payroll program and works with just USB, perfect for in-house accountant who struggle with worklife balance. Seen so much improvement and what more; support is great.

Alvin Goh

Been using this software since 2017. Really good software and user friendly. The customer services also good. Totally recommended for HR and company managers.

Faidzil Fitrie

A wide range of customers using our Payroll Software

Actpay payroll software clients

Payroll Software as Easy as 123

Find out how Actpay speeds up your payroll calculations. Watch the step by step procedure needed to generate your monthly payroll. Get your payroll done in minutes. 

Payroll Reporting Functions

Actpay produces all the reports you need for efficient payroll processing. All reports and payslips can be exported to Excel for further customization and as PDF for distribution. 

Free Online Chat and Email Support

Actpay has a very fast response time for online support. 90% of software issues are solved within minutes and always within 24 hours. Live Online Chat and Email is available.